Automating delivery note processes
Digitizing delivery notes
further streamlines a
business-critical process
Auto-matching
greatly facilitates
receipting
Delivery notes are working documents, integral to your business process of recieving goods. In many countries they are also of legal importance, to be archived and presentable for several years. But all too often they are of poor quality, being the fragile, hard-to-read nth copy of a document.
We'd like to improve your data quality and help you minimze the time is spent manually routing paper documents to the party responsible for creating the goods receipt & discrepancy resolution. By automating your delivery note process, you can streamline time consuming & error-prone manual data entry and validation as well.
Here is how it works
- The delivery note is captured as soon as possible (for best quality).
- Required fields are extracted.
- Data is transferred, a digital document created, and the image is archived electronically.
- The warehouse clerk can check the delivery physically and work on the scanned document, archived and connected to the digital document.
- Focus is on quantity checks, goods quality and other relevant information (different per industry).
- In case of deviations, there might be a need for workflow inquiries in the organization before the delivery note can be finally posted.
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Key features & benefits:
- Automatically turns delivery notes into goods receipt documents in your SAP system.
- Lowers costs & time spent accessing information with document archiving via integration into Archive-Link compliant content repositories.
- Reduces manual data entry in a quick and simple way & transfers retrieved delivery note data into SAP.
- Increases process control and provides full transparency for accounting, receiving and purchasing departments as well as suppliers.
- Improves process handling and earlier identification of errors & exceptions.
- Shortens processing times.
- Delivery note data is immediately available to others in the P2P process.
- Ensures safe & automatic posting of deliveries by extensive consistency checks.
- Improves ability to find documents.
Scope
Simplification of the paperwork involved when receiving large quantities of goods.
Automation areas
All organizations with an SAP ERP.